Spa owners, managers, therapists, and others in the medical spa business need an efficient way to organize their everyday tasks, clients, documentation, billing, and more. 

If this is all taken care of, then they can focus on delivering the best possible service to their clients – which is the most important thing in this business.

To help them accomplish this goal, many solutions have appeared on the market, all promising to address their needs in the easiest and most efficient way. 

What to consider when choosing the best medical spa software?

Every practice is different and every team’s needs and expectations from a medical spa software solution can vary a lot, so you’ll need to address these things before deciding. You’ll need to consider:

  • Features: A capable medical spa management product should give your business everything it needs to streamline the work and keep the clients satisfied. This means it has to include all the basic features, along with any extras you might require. So make sure to become familiar with these requirements and features before making the final decision.
  • Pricing: Your budget has a sensitive balance you have to keep at all times. So make sure not to disrupt it by signing off on a medical spa management service that is too expensive. And vice versa – don’t cut corners where you don’t need to, like taking a free service that might not be suitable for a growing spa business.
  • Integrations: If you already have separate individual solutions for parts of your business (e.g. accounting, reservations, etc.), then you’ll need to choose a business management platform that supports integrations with these solutions (e.g. QuickBooks, Zapier, Zoom, Reserve with Google, etc.)
  • Team size: How many employees will be using the medical spa software you choose? You’ll need to know this right away, as most software providers base their pricing and products on the number of intended users in your team.

Common features of the best medical spa software

To be taken into serious consideration, a medical spa software platform needs to offer some of the basic features. These include:

  • Online booking: Your clients need to have an option to schedule appointments with you at their own convenience, so this feature is a necessary part of any capable medical spa software.
  • Payment processing: Along with billing and invoicing your clients, you need to allow them to easily pay for your services, preferably in a couple of clicks. A capable spa management platform will allow you to do exactly this.
  • Reporting: To successfully manage your budget, marketing strategy, and other aspects of your medical spa business, you need to have access to detailed analytics and reporting provided by the medical spa software.
  • Coupons and special packages: A secret to successful medical spa practice is offering your clients discounts and other perks via coupons, bundles, and special packages. Any platform that facilitates this should be a priority in your considerations.
  • Loyalty programs: Similarly, your returning clients should be rewarded for their loyalty with discounts, perks, and special features, supported by the spa management software of your choice.

How much does medical spa software cost?

Different medical spa software providers may charge their services in various ways, but they mostly revolve their pricing models around factors like:

  • included features
  • number of users
  • annual versus monthly plans

With these factors are taken into account, a medical spa business could pay between $24 and $699 per month.

User reviews are important indicators of medical spa software quality

Our selection process for the best spa medical software focused on analyzing the providers’ websites and combining our findings with reviews of users who have solid experience with these providers’ services. The final list included providers with:

  • Highest ratings (4+ stars) on reviews websites like Software Advice and Capterra
  • More positive statements from the users compared to the negatives
  • Those that users are more likely to recommend to their peers

Which are the best medical spa software solutions?

Now that the methodology is out of the way, we can get to analyzing the best medical spa software available on the market:


Features: vcita supplies medical spas and all other kinds of businesses with an all-in-one platform that includes all the tools you need for efficient service provision, with some handy extras. Its features include:

Price: Competitive pricing starts at only $29/month (billed annually) for a team of one that doesn’t require advanced options. Larger teams can start at $54/month (annual subscription) that covers two team members and offers more features and extras.

Free trial: There’s a 14-day free trial.

User reviews: Users reviewing vcita have mostly been happy with their experience, especially expressing their satisfaction with the provider’s many features and extras, user-friendly and intuitive interface, very light learning curve, Zoom integration, and built-in communication tools. A few less happy customers expressed dissatisfaction with the customer support not always being readily available.