Client portal software for small businesses

Free clients from regular business hours with your own branded client portal.

*No credit card required

More power to your clients. More business for you.

With an online client portal at their fingertips, your clients can take any action, any time. Let them schedule appointments, pay for services, share files online and so much more – without needing to install any software – it’s easy for anyone to use!

client portal software

Client portal software for all your client interactions

Everything your clients need in one location

Online scheduling

Let clients make appointments, sign up for upcoming events, and even reschedule or cancel.

Secure payments

Get paid faster by allowing clients to pay for services in advance or post-meeting via credit card or PayPal.

Direct messages

Communicate with your clients directly and allow them to message you with direct messages.

File sharing

Allow clients to safely upload and share files online with you and your team, as well as view and download files shared with them.

Friendly dashboard

Clients can track recent and upcoming activities on a friendly dashboard: upcoming appointments, pending payments and more.

How to create your own client portal

Dress your business to impress

Create a sleek branded client portal

Grab clients’ attention with a customized client portal. Easily add your brand colors & logo to your portal’s design.

Look awesome on any device

Desktop? Tablet? Mobile? Our client portal looks good on any device, and can serve anyone with an internet connection.

Deliver a personalized experience

Enable each client to see where they stand and what to do next: pay for late fees, download a document and more.

client portal software

Client portal app

App-like experience with zero coding

Want to keep clients coming back? No sweat! vcita lets you convert your client portal into a light-weight mobile app, making sure you always stay top-of-mind with your clients and prospects.

client portal app
Join over 100,000 happy service providers

Rated 4.4 out of 5 by GetApp

Legal & finance

“Clients can be in their pajamas at 10 at night and request an appointment, see it approved minutes later, and be at our offices the next morning.”

David Keynan

Director of marketing

Coaching & consulting

“vcita has given me an online presence. I use it as my personal website, so if someone wants to do business, I just give them my client portal link.”

Joelle Nwoke

Business coach

Counseling & mental health

“vcita instantly sends out the message that this is a professional business, and it gives people the confidence to pay online.”

Naomi Janzen

EFT trainer & practitioner

Smart. Simple. Powerful.

All the tools you need to manage your clients, in one place:

Manage an online calendar and let clients book appointments & services.

Handle your billing & invoicing like a pro and accept payments online.

Stay organized and keep your clients close, building long-lasting customer relationships.

Monetize your traffic with a friendly lead-generating website widget.

Generate more business with email campaigns & SMS marketing.

An award-winning solution that business owners love


  • What is a Client Portal?

    Client Portal software is one of the solutions offered as part of vcita’s customer and business relationship management and client engagement platform for small businesses. Organization owners and managers can use the Client customer software to allow their customers to independently initiate and take control of their interactions with their favorite small businesses from any location and device at any time.

    The Client Portal software is a single pane solution for managing all aspects of client engagement and interaction, including initiating and booking appointments, file and document sharing, managing invoicing and billing, etc. By encompassing mobile, web, email, and social platforms with its solution, vcita allows its users to get more value from the relationships and business engagement with their clients. This includes stronger branding, improved customer engagement, and the easier provision of quality services that help keep the customers happy in the long run.
    In addition to strengthening relationships with your clients, the Customer portal software will allow you to personalize your interactions with them to make these more meaningful. Your Client Portal can be customized by changing its images, color scheme, and icons in line with your business vision and preferences.

    vcita’s solutions are available through a range of subscription models that are tailored to your specific needs. The services on offer across the plans include online payments, online appointment scheduling and event registration, SMS marketing, client text messages, client tags, and follow-ups, 3rd party integrations, analytics, team calendar, multiple staff accounts, custom email & SMS notifications per service, staff roles and permissions, auto-assignment rules, integrations via API, and other additional features.
  • How do Client Portals work?

    The client portals work as one-stop-shops for your customer to gain fast and secure access to everything they may need to interact with your business. It is a virtual place that they need to log into to be able to take various actions with the help of a provided dashboard, including:

    – Get an overview of an entire correspondence with your business
    – Check pending payments and make payments online. The Portal keeps records of all invoices and receipts and makes them easily downloadable
    – Schedule, reschedule, or cancel appointments with you
    – Upload and share files and other documents with you
    – Get access to an entire history of interacting with your business
    – Establish fast, secure and direct communication with your business
    – Take any individual action relating to your business from the range of the supported ones

    Using the Client Portal is simple. Your clients just need to access their accounts from the Client Portal following their registration. The simplicity and accessibility of the Client Portal empower your customers to engage with you without having to wait for too long or possess technical background.
    The Client Portal is accessible from Android and iPhone devices, as well as from desktops, mobile platforms, and tablets.
  • What is a Client Portal used for?

    Client Portal empowers your clients to take various actions in interacting with your business on their own terms and at any time. It makes it easier for them to use an accessible and streamlined platform to gain access to services which include the management of invoicing and billing, scheduling appointments with you, sharing documents, etc. This means that your business remains operational around the clock and relieved of its dependence on regular business hours to serve your clients well.

    Client Portal will support a broad range of client-business interactions in a single place.

    With the online scheduling option, your clients can easily schedule meetings with you, re-schedule or cancel them as well as register for the coming events. They can also access the history containing information on the previous events.

    Secure payments allow you to get faster access to what is owed to you since your customers can now pay upfront or via PayPal or credit cards.

    Direct communication supported via Client Portal is a permanent communication line that allows you to exchange (send and receive) messages from your customers.

    An easy file sharing option allows your customers to upload and share documents and other files with you and your personnel as well as receive what you send or share with them.

    A user-friendly dashboard serves as a register of all events relevant to the interactions between your business and your clients. Your customer can access it to check the status of payments, scheduled meetings, etc.

    Client Portal will look professional and offer a stellar user experience across all supported platforms (mobile, desktop, tablet). Client portals can be easily transformed into a dedicated mobile app that will drive conversions and promote customer loyalty for you around the clock.
  • What is a whitelabel Client Portal?

    Your client portal is your own success story and we want to help you share it with your partners and customers. To leave a lasting impression on them, we offer you access to white-label client portals that are customized and branded in line with your business image and message. Do you need a particular brand color to leave a lasting mark in the hearts and minds of your clients and prospects? We will do it for you. Do you need a logo that will serve as a memorable seal of quality for your customers? We will deliver it to you in no time.

    Your customers will get access to a fully customized business page and a secure Client Portal that we can deliver to you as part of our white-label partnership arrangements. Your clients can use the Client Portal to streamline interactions with your business as well as keep records and check the history of previous actions. The Business Page will be provided to you by vcita with a dedicated generated link. Feel free to customize this link to make it more in line with the branding and the image of your business.

    With the help of a white-label Client Portal, you can avoid the trouble of having to worry about turning your genius visual and design ideas into specific technical creations. We will also help you improve on your initial vision of what makes up an ideal customer portal experience and nail down precisely what can work best for your business and clients.


Set yourself apart from other businesses. Create your own, unique customer experience.

No credit card required