Should I charge a late fee?

Late fees can help, but a stronger approach is to collect earlier with deposits, prepayment, and clear, automated reminder workflows.

What if a client wants to pay by check or cash?

You can accept cash or checks, but still issue a digital invoice and record payment there to keep your books clean.

How many reminders are too many?

A common pattern is two reminders before the due date and two after, using a mix of email, SMS, and phone if needed.

Is it okay to require prepayment?

Yes. Prepayment is especially useful for first-time clients, long sessions, or custom work and helps reduce no-shows and disputes.

How do I phrase a final notice for an unpaid invoice?

Be factual and calm: mention amount, due date, payment link, and what happens next, such as pausing work until payment is received.

What if I hate talking about money?

Rely on a written payment policy and automated reminders or AI-drafted messages, so you enforce rules without constant personal chasing.

Can I offer payment plans?

Yes. Break the total into dated installments with separate invoices or links, document the plan, and automate reminders for each part.

How do I know if my late-payment process is working?

Track metrics like average days to pay and overdue rate. If they improve over time, your process is effective; if not, tighten terms.

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