Let’s be honest: email@example.com simply doesn’t cut it.
You’ve set up your business. You’re reaching out to customers, juggling marketing, sales, customer support, and all the rest of it like the pro you are. So it’s really time for your email account to get professional as well.
Having an @mycompany email address shows that your business means business. It’s a sign that your company is growing and it adds to your credibility. What’s more, when you get a business email account with Gmail, you can give an @mycompany email address to each of your employees, which boosts your branding.
Why get a business email account with Gmail?
There are a bunch of different ways that you can open your business email account, but we recommend using Gmail for Business. This way, you get the full G-suite, which includes:
- Business email that is always accessible. You can read and reply to emails even when you’re offline, and they’ll be sent automatically as soon as you connect again.
- Google Hangouts for live chat, audio calls, and video meetings
- 30GB+ of secure storage for all your emails, documents, spreadsheets, and more
- Unlimited group mailing lists such as sales@mycompany
- Google Drive for creating and collaborating on documents, spreadsheets, slides, and other forms of content
- Secure mobile device management
Pricing for Gmail for Business
Google has three levels of pricing for its Gmail for Business accounts. You’ll choose your price band according to how much storage and how many features you need.
Here’s a brief overview:
- The Basic plan costs $6 per user, per month. It includes 30GB of storage, a secure, customized email address, video and voice messaging, Google Drive, and basic security and administration controls.
- The Business plan costs $12 per user, per month. As well as everything in the Basic plan, you also get a low-code environment for app development, unlimited cloud storage, and added administration and security controls.
- The Enterprise plan costs $25 per user, per month. On top of all the stuff included in the Business plan, you also get advanced security and admin controls, and advanced anti-fraud measures.
Tip: When Google says that you pay ‘per user, per month,’ each extra @mycompany email address is considered a ‘user.’
How to set up your business email account with Gmail
Setting up a business email account with Gmail is a simple process. Google guides you every step of the way.
1. Go to the G Suite sign up page, and click on the Get Started button.
Google wants to know a bit about you – your business name and approximate business size. This might be the beginning of a beautiful friendship, after all.
2. Next, you’ll need to share your name and current email address, because you’ll be the account administrator
3. Google needs your domain name. This will be the @ part of your custom business email address, like @OKPlumbers.com
3a. If you already have a domain, you’re good to go. Click “Yes, I have one I can use” and then enter your domain name in the next screen. Later, you’ll need to verify that you own it.
3b. If you don’t have one, you have two options. You can buy a new domain name through Google, which costs around $12 per year, or you can go elsewhere, find a cheaper or more convenient option, and come back when you’ve set up your domain.
To buy a domain name through Google, click “No, I need one.”
The next page asks you to search for an available domain name that matches your business and your branding.
For example, OKPlumbers.com is already taken, so I decided to go with OKPlumbers.org. Google shows how much each domain name costs, so you can compare prices before you commit.
Next, you’ll need to enter your business address and business phone number.
4. At this point, you’ll pick your username, like Tim@OKPlumbers.org. or CEO@OKPlumbers.org. Oh yeah, and you’ll have to set a password – be security-conscious and don’t use Plumbers1234 – and prove that you aren’t a robot
5. You’ll pick your payment plan – Basic, Business, or Enterprise – and then get the chance to review all your information before you enter your credit card details and checkout. Good news: Gmail for Business is free for the first 14 days, so you can test drive it without payment to check if you like it.
Hooray, you’ve set up your Gmail business account!
Now you can add more users, each with their own @mycompany email address, by pressing “add people to your G-suite account”.
Verifying your domain name with your Gmail business account
There’s just one final step to go. If you already have a domain name, you need to verify it with Gmail. Here’s how it’s done.
1. Add a meta-tag
To do this, you just copy the meta-tag from the page in front of you. Go to your domain to add the meta-tag in the section of your website code. If you’re not sure how to do this for your domain, try googling your help section, or asking your web support team.
Now go back to the Gmail verify page and check the box “I added meta tag to my homepage.”
2. Log into your web hosting account
Now you need to get into your web hosting account, so make sure you’ve got those login details. Google has instructions for more than 100 web hosts, so just find yours in the list and follow the step by step guides.
Once you’ve logged in, it’s back to the Gmail verify page you go! Now check the box marked “I have opened the control panel for my domain.”
3. Add MX records
Your next challenge: to add the MX records to your webhost control panel. You’ll see a table of MX records that you need to post into your control panel, one at a time.
Back to your Gmail verify page again, this time to check the box “I created the new MX records” and then “I saved the MX records”.
Finally, you can click the “Verify domain and set up email” button. Within a few minutes, you’ll get a success message. Success! You did it!
Google should start sending mail to your new custom email account right away, but it can take up to 48 hours.
There you have it! A customized, special-for-you business email account to help your business grow.