Streamline your operations with our small business finance management software

In the early days of running a business, it can feel like you’re constantly swimming in a sea of numbers. There’s the cost of products and services sold, overhead expense, employee salaries, inventory levels…the list goes on. And on top of all that, you have to keep track of what’s coming in. It’s a lot to keep in line, and if you’re not careful, it’s easy to lose sight of the big picture.
Luckily, vcita’s small business finance management software gives you all the key features and workflows you need to stay on top of your finances so you can better project for your business’s future. Use detailed reports and an intuitive dashboard to see how your business is accounting for its operations. Automatically generate and send estimates, bill invoices, and get paid on time (and in real-time) with automatic payment reminders. For your business side, integrate with other different accounting software applications to create financial statements.
You’ll never fall behind again — vcita’s app has all the features your business needs to grow and succeed.

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From start-up to shut down: why most businesses fail in their first year

Though there are pros and cons to running your business, starting one can be an exhilarating experience for ambitious entrepreneurs with a sense of adventure. The ability to be your own boss and set your own hours, all while doing what you love? That’s surely an alluring proposition!
However, as anyone who’s ever started their own personal business knows, it’s not all rainbows and butterflies. In fact, according to the U.S. Bureau of Labor Statistics (BLS), approximately 18.4% of small businesses fail within the first year. That’s limited to one out of every five businesses. Five years down the road, another 50% are projected to fail, taking half of all prospective hopefuls out of the equation. This alarming rate begs the question: what’s causing these small businesses to demise?
While several important factors can contribute to a business’s failure, poor financial management is one of the most common reasons businesses go under. This can manifest in a number of specific ways, such as:

Not having a firm and comprehensive grasp of your business’s finances and financial goals

Not tracking your business’s income and expenses

Not having a basic system in place to manage invoices and payments

Not having a plan for how to deal with financial setbacks

Of course, other factors may contribute to a business’s downfall, such as poor planning, lack of demand, competition, or just plain bad luck. But at the end of the day, if you can’t get a good read on your business’s finances, it’s only a matter of time until things start to fall apart.
While there are many steps you can take to avoid financial ruin, the best way to protect your business and future projects is to have a robust understanding of your finances from the get-go. This means you need to set realistic financial goals, tracking your expenses and income, and additionally having a plan in place for how to deal with financial setbacks. If you learn how to do all of these things, you’ll be in a much better position to keep your company afloat should things start to go south.

Ready to take back control of your business’s finances?

Don’t become another statistic. If you feel like you’re drowning in numbers, take a deep breath and a step back — let vcita’s easy to use small business finance management software solution take over for you! Its all-in-one affordable CRM (customer relationship management) platform for small businesses is pre-built with powerful finance management software capabilities.
vcita’s solutions can easily allow you to manage and gain in performance with all aspects of the billing process, and includes benefits such as client entry, payments, appointment scheduling, and fully customizable invoices. All this is done directly from a single dashboard, and is accessible anywhere for both mobile (through mobile app) and desktop devices.
Organization has never been more seamless! On top of that, get clear and available in-depth insights into your payments so you can budget better and open up your options to make more informed financial decisions. Start your free 14-day trial here. No credit card or subscription required.

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Why use small business finance management software?

By automating overall financial tasks, the best small business accounting and finance management tool will take a lot of the guesswork and stress out from the tedious operations of manual data entry. Here are a few reasons why you might want to consider using one:

Automation of tasks (such as invoicing, tracking purchase orders, receivables, and payables) saves a lot of time, which can be used to focus on other aspects of the business

More streamlined business processes mean less time dealing with delays and less time waiting around for payments to arrive, which translates to better cash flow and payroll

It offers an advanced level of security for your financial personal information thanks to account password protection

Simplifies retrieval of old accounting data, which can be invaluable for internal and external audits

It’s much more accurate than manual bookkeeping, and provides a clear audit trail in case of discrepancies

Must-have advanced features of vcita’s small business finance management software

vcita’s best accounting and financial management solution comes with the tools you need to stay on top of your finances, leaving you free to focus on what you do best — building your growing business. Here are some of the features that make vcita’s small business finance management software stand out for accountants and financial advisors:

Automated invoicing

Invoicing can be a time-consuming process, especially if you’re doing it manually. With vcita’s financial management platform, you can now create and send unlimited template-ready estimates, quotes, invoices, bills and receipts, and then have clients pay directly through one-click payment.

Automatic payment reminders

Late payments can be a tremendous strain on your cash flow. Luckily, vcita also offers a functionality to keep track of any open custom invoice, automatically sending your clients payment reminders via email or text message. Any accountant can even schedule automatic and recurring payment requests and send invoices to be sent at the end of every billing period. An additional feature includes scheduling reminders to be sent at certain intervals if the invoice remains unpaid.

Online payment processing

Process payments directly from your dashboard. Accept all payment types of credit cards online, over the phone, or in person. Plus, you can add the option to receive other payment types via Stripe, Square, Paypal, and Venmo integrations. Not only will this ensure cash flow, but your customers will also be pleased to have a wide range of payment options.

Powerful analytics and reports

In order to make sound financial decisions to effectively manage your business, you need to be able to access accurate information and report (and even compare) your financial statements. vcita features include an insightful dashboard that lets you see exactly when and where revenue is coming from, a handy advanced feature that can now help you to maintain balance, stay organized, spot trends, and make better business decisions about where to allocate your resources and investment.

Secure client portal

vcita’s client portal can also provide an easy and secure way for clients to get in touch with your business, make payments, share documents, view transaction history, and much more! Moreover, with full GDPR/HIPAA compliance and in-transit data encryption, you can be sure that your business’s (and clients’) financial data is always safe and sound.

Accounting software integration

vcita’s small business finance management platform can support powerful software integrations that allow you to sync your invoices, payments, and contacts with your preferred accounting software. This way, you can manage your available finances in one place and save time by having all your data in one centralized location.

Drastically simplify your small business finance

The lifeblood of any small business is its finances. Money is the oxygen that allows a business to grow, expand, and thrive. But it’s no secret that managing the finances of a small business can be a daunting task. Between inventory, accounts receivable, accounts payable, and employee management and team collaboration, there are a lot of moving parts, and it’s easy to let things slip through the cracks. But what if there was a way to choose to streamline your financial management?
Choosing the right business accounting software for small businesses: with vcita, you can!
vcita’s web-based small business finance management software is designed to give you complete visibility and control over your finances, with simple yet powerful features like automated invoicing, online payment processing, and detailed financial reporting. It makes you save time, get paid faster, and helps you to make better financial planning decisions. vcita also integrates with popular accounting software so employees (your team members) can manage your transactions and finances all from one place, and without having to switch between multiple systems.
Your business is moving fast — let your finances keep pace with everything.

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What industries benefit from using CRM software for small businesses?

Great question! And the answer is simple–virtually any industry or field can benefit from using a customer management app, regardless of lead management, pipeline management, and other small teams.
Industries and individuals most commonly working with CRMs are:

Business services

Fitness companies

Event planners & photographers

Dentist

House-cleaning businesses

Whether your small business is a one-person venture or is composed of modest small teams, engaging the services of a CRM software for small business takes the hassle out of maintaining customer information, handling finances, and managing calendars and schedules. A CRM can only boost customer retention, loyalty, and communication through automation, functionality, organization, and reporting.

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FAQ

What is small business finance management software?

A small business finance management software can help automate workflows for core financial functions like sending invoices, making payments, accounting, and more. It also provides business owners with actionable insights that can help them make sound financial decisions for the future of their small businesses.
What are some of the main features of small business finance management software?
Modern technology and smarter process design have drastically reduced the amount of time finance admin teams spend on tasks. The right small business finance management software offer advantages including:
- Automated invoicing and payments;
- Online payment processing;
- Seamless integration with your preferred third-party apps;
- Financial insights and reporting.