Invoicing app for small business

Invoices are essential for certain businesses and business owners. After all, they’re how you get paid and keep your cash flowing!

An invoicing app for small business is one optimal tool to incorporate into your repertoire. As you can imagine, there are many new online invoice app options. With vcita, the invoice feature is one of its main components, meaning your small business’ invoice needs are streamlined and simplified.

However, before diving into how vcita assists with quotes, invoices, and payments through its invoicing app for small business, let’s step back and look at the big picture.

What’s an online invoicing app?

An online invoicing app for small business allows small business owners to create customized invoices, access and store customer data, keep billing records for accounting, taxes, and financial purposes, and get paid quickly.

In just a few steps, you can select a customizable template, add your small business’ details and logo, enter billing information, input the products or services rendered plus their fee, and send it via email to the customer or client. The process is simple and easy to use for you and your clients. Once they receive the digital invoice in their inbox, they can easily pay online, regardless of day or time.

Most online invoicing apps enable customers to view and pay the invoice immediately. Otherwise, the digital invoice serves as a reminder for them to call, stop in, or mail a check, which you can then record to the invoice app.

Depending on the invoice app of your choice, the software may follow invoices, update you when a customer has viewed the bill, and automate reminders when the due date is drawing near. Among the best invoicing software for small business has additional features to see what’s been paid, what hasn’t, or even what’s outstanding.

Benefits of online invoicing apps

If invoicing features like those above aren’t enough to entice, continue reading to learn more about the additional benefits of using online invoice software:

Customers receive invoices immediately–no more waiting for them to receive a paper invoice in the mail.

By adding an online payment link to the customizable invoice template, customers can pay at once, and your business increases its cash flow

Most online invoice apps work in tandem with the accounting components of business management software, so all records are connected and expenses and budget are easy to track

The best invoice app will save time and money by saving templates and utilizing automated features.

Is an online invoicing app the same as an online billing app?

Are online invoicing apps and online billing apps the same?
Yes, they are. In this situation, the terms “invoicing” and “billing” are interchangeable and mean the same thing. So, if you find an online billing app for small business, rest assured that it offers the same kind of services and features as an online invoicing app for small business.

Create invoices and quotes

Most invoice apps for small businesses allow you to build or create custom quotes, estimates, and invoices through various templates.

Customizing quotes and invoices means adding your business’ contact information, location, logo, and other visual branding elements. It’s also beneficial to your business to add online payment links or buttons to invoices so customers can easily pay from anywhere.

Plus, an invoicing app for small business lets you create branded receipts (with included tax) for customers so that all your documentation and invoice correspondence are consistent in look.

And, with business management software like vcita, you can create and send invoices from anywhere at any time from your desktop or mobile device. Whether from the office or a coffee shop, in the early morning, or while in a different time zone, you can prompt customers to pay and have your business receive income.

Collecting through an online invoicing app

When collecting payment through an online invoicing app, the process couldn’t be any more straightforward.

Online invoicing apps, like vcita, are secure, allowing you to safely store customers’ information and offering your customers a worry-free means of paying invoices with complete digital security.

But, if some customers prefer to pay off an invoice or bill in ways other than those accessible online, your company can still accept different means of payment. An online invoice app for small business is built to accommodate your customers’ needs. This means they can pay online, over the phone, with a wire transfer, or even by mailing in a check, or visiting you for a face-to-face transaction.

And because an online invoicing app for small business is so secure, you can save a client’s credit card information on file for future use, making forthcoming sales and transactions even simpler for both payer and collector.

Collecting through an online invoicing app

When collecting payment through an online invoicing app, the process couldn’t be any more straightforward.

Online invoicing apps, like vcita, are secure, allowing you to safely store customers’ information and offering your customers a worry-free means of paying invoices with complete digital security.

But, if some customers prefer to pay off an invoice or bill in ways other than those accessible online, your company can still accept different means of payment. An online invoice app for small business is built to accommodate your customers’ needs. This means they can pay online, over the phone, with a wire transfer, or even by mailing in a check, or visiting you for a face-to-face transaction.

And because an online invoicing app for small business is so secure, you can save a client’s credit card information on file for future use, making forthcoming sales and transactions even simpler for both payer and collector.

Are you interested in trying out these features for yourself?

Schedule a demo with one of our experts to learn more about the online invoicing software features and receive helpful tips and support!

Benefits of collecting through an invoicing app

The list is exhaustive, but here’s a start

Create unlimited invoices from anywhere

Accept payment from anywhere at any time

Save time by sending automated payment reminders and confirmations

Plan smarter when seeing expected income

Generate insights through reports

Boost your cash flow by getting paid on time through automated payment collection

Avoid going through third-party platforms and receive all the support and reporting you need from vcita’s integrated payment processing solution

Get real-time payments with credit card processing

Allow customers to pay through your website, social media accounts, or vcita’s client portal.

Don’t you want to start collecting payments right now?

A 14-day free trial of vcita will give you a taste of streamlined invoice app capabilities.

Automation with an online invoicing app

As mentioned above, automation is a huge factor for a basic online invoicing app. When you automate aspects of invoicing and billing, it helps your small business run smoother and more efficiently. In addition, automation removes repetitive tasks from your team members’ daily workflow, increasing productivity.

You have the option to automate email reminders about payments that are about to become overdue, payment confirmations, and receipts for customers. You also can automate payment collection from the get-go. For example, once your company has rendered a service or a quote has been created and accepted by the client, an online invoicing app will send a notice for payment. You also have the option to set up and share recurring invoices too.

When a small business automates its features, the client is taken care of quickly, and you’ll receive payment on time. Sending invoices has never been easier!

How does an online invoicing app help a small business?

An online invoicing app makes life easier for a small business. Through streamlining, automation, and offering multiple ways for customers to make payments, your small business will flourish by quickly receiving and depositing payments.

And it’s not just small businesses that benefit from engaging with an invoice app–customers get to take advantage of its perks as well.

This online invoicing software for small business will automatically recognize your returning clients and allow them to make one-click payments, simplifying their experience. They also have access to a secure client portal, so time-tracking pending invoices and completed payments are simple.

Are you ready to continue making your customers’ lives easier? Trust us, they’ll thank you for looking into vcita and cutting down the amount of time and effort they need to make payments.

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vcita’s invoicing functionality

vcita is ready to treat you to all the top online invoicing app functionalities. From assisting you in creating branded costs/estimates, invoices, receipts, and email reminders, vcita also keeps payment transactions completely simple and allows you to get paid faster and with ease.

Accept and record payments in various ways, including credit cards, wire transfer, cash, check, and other payment software like PayPal and Venmo. With their own payment processor, payment collection has never been easier!. The more ways you offer customers to pay, the more likely you’ll receive timely payment without having to send reminders. And you can customize how often you send invoices–every day, week, month, quarter, etc.–it’s up to you!

With vcita’s platform, you can also offer the option of one-time payments and create service bundles with special rates. With bundles, increase your cash flow up front and make sure customers return. And like so many other aspects of vcita’s business management software, you can customize the packages to serve you and your clients best.

vcita allows you to accept payment in many forms, but if online payments aren’t to their liking, customers can mail in payment or stop by your physical location to pay you in person. vcita’s goal is to make the process of running a small business simple, and that includes making the payment process as smooth as possible for your clients.

vcita is an online business management solution to help your small business thrive! Gain and retain clients, increase productivity, manage pricing and finances, and accurately market to intended audiences through automated communication, online payment options, and integrated components. To learn more about vcita and its available tools and resources (including news, user content, and reviews), visit our website: vcita.com.

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FAQs

  • What are the capabilities of an invoicing app for small business?

    By using an online invoicing app for small business , you can easily customize invoice templates to match your branding and/or company logo and create consistency for your business. Digital invoices make communicating with customers quick and receiving payment even faster by using payment links and buttons within the invoice itself.
  • Which industries benefit from using an invoicing app for small business?

    Practically any business or industry will benefit from engaging with business management software that includes an invoicing app for small business. Some examples include: