Invoice templates for contractors
Download our free invoice templates – designed for service contractors
Invoice templates for contractors
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Professional invoicing for contractors
The minute you start securing big projects and your business as a contractor takes off, the need for formalities, invoices, and change orders becomes important. Writing invoices manually for projects can complicate things and lead to oversights and inconsistencies that affect the bottom line.
Fortunately, an invoice template meant for contractors could help you look professional and run your business more smoothly. You could even try an invoice software to help you save energy and time on your invoice operations. A contractor invoice template is a standardized form that you could use to bill your clients on completing a job.
How to format an invoice template for contractors?
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Your business info
Business information might seem self-explanatory, but it isn’t. Remember, your client probably receives numerous invoices monthly. Therefore, including your business or full name at the top will help them organize their invoices without any confusion.
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Payment details and due date
Include payment type and due date is mandatory in order for your clients to understand when and how they should pay you. If you accept online payments you should add a link to your online payment gateway. Read more here.
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Service breakdown and price tag
The body of your invoice will comprise the services that you delivered. It can help to anticipate any queries clients might have and offer those particulars upfront. Incorporate a description of all deliverables or services you accomplished together with details such as hours billed plus the dates you worked.
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Include a distinct invoice number
Every invoice must have a distinct number assigned to assist with record-keeping for you and the clients.
Moreover, it will be easier to check a particular invoice if a payment issue arises. The easiest system of allocating numbers entails sequential numbering, beginning with #001. Make sure you add the date at the top segment. -
Terms and conditions
You’ll include the payment terms as well as the accepted payment methods. You should equally delineate the particulars of the late fee policy if any.
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What are the types of invoices that contractors typically use?
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Standard Invoice
A simple bill that outlines the amount your client owes for a one time service.
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Recurring Invoice
You can use this invoice if your contract with a client is ongoing and recurring.
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Time-based Invoice
If you charge hourly or are working on a time-bound project, this invoice lets you bill for the number of hours you gave to the job.
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Pre-payment invoice
This is an invoice type contractors typically use to collect an advance or a deposit as part payment of the owed total.
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Credit invoice
This invoice is a useful invoice type for contractors and is usually issued when the amount due from a client has been reduced from the original bill for some reason.