The new BizAI is here: Bringing agentic AI to SMBs → 
ONLINE SCHEDULING SOFTWARE
Save precious time with easy online scheduling
Invite your clients to discover, book & pay for your services online from anywhere with a simple online scheduler they’ll love.
No credit card required
Trusted by over 100,000 small businesses worldwide
Scheduling made simple
Getting your business calendar filled up is as easy as 1,2,3
STEP 2
Add vcita scheduling
to your website or booking page
STEP 3
Fill your calendar
with new appointment requests
Website booking
Add our online scheduling widget to your website and let visitors book and pay for services from any page.
Client portal booking
Let clients book appointments, view upcoming bookings, pay for services, and send messages via a secure client portal.
Calendar management
Manage your business bookings from one central calendar, and easily sync other calendars when needed.
Collaborate with your team
Use the shared view to track and manage your team’s bookings.
The complete online scheduling solution for your business
Effortlessly fill your calendar without the back-and-forth
Allow your clients to schedule, reschedule, and pre-pay for your services online – 24/7.
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Show real-time availability
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Automated timezone converter
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Recurring bookings
No more no-shows and late payments
Let vcita’s automation features handle your time-consuming tasks, and put your business on autopilot.
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Automated text message reminders
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Friendly follow-ups
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Payment requests & reminders
Streamline your and your team’s online calendar
Manage your services, your staff’s availability, and booking allocation from one centralized calendar.
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Team view
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Assign meetings to the next available member
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Round robin
Manage everything from one single interface
Manage your time your way with a business calendar that is up-to-date with all relevant meeting sources.
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Google & Outlook Sync
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Zoom Integrations
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Lead capturing to CRM
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Online events & waiting lists
Keep your calendar full – effortlessly with AI
vcita’s AI-powered scheduling analyzes client requests and proposes the best slot that fits your availability. You stay in control: AI will prepare bookings for you to approve and send to clients.
See how vcita’s online scheduling works
Manage your entire business on one platform
Get all the tools you need to supercharge your workday, save time on admin tasks, and create new growth opportunities. From getting paid on time to managing your clients and interactions – all in one place.
Why businesses love vcita’s online scheduler
Join 100,000+ businesses that run better with vcita
“My biggest time-consuming moment was re-booking loyal clients in week to week. Now with just one click I can reserve one client in for the month. With the ability to set rules such as rescheduling/cancellation rules, I do not have to come home after a full day in the pool and manually reschedule lessons.”
Anthony Schulz
Founder / Swim Coach
UKIYO SWIM SCHOOL
“I was just using my phone calendar and I was spending too much time on it. I asked around for scheduling programs and one of my colleagues recommended vcita. I have used the program for 2 seasons now and it’s working out great!”
Carol Weber
Carol’s Accounting and Tax Service, PLLC
“We were answering phones 24/7 and on weekends or after hours. Now customers can get all the information they need and book in a treatment at midnight when they hear the rats in the roof!!”
Ashley Firth
Business Owner
Antipesto Pest Control
Appointment scheduling software for busy professionals
Coaching
Beauty & Spa
Fitness
Education
Business Services
Healthcare
Home Services
Finance & Accounting
Legal Professionals
Web & marketing professionals
Making sure your booking and your business are secure
Keeping your data, and your client’s data safe, secure, and compliant.
See all security and compliance →
Online scheduling – FAQ
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Who is scheduling software for?
vcita’s online scheduling & business management solution is designed for small & medium-sized businesses that are looking for ways to streamline their day-to-day business operations and enjoy better-organized workdays. The solution is user-friendly, making it an easy choice for busy business owners who don’t want to spend days on setup and configuration.
vcita is also committed to the highest standards of privacy and data protection, built-in compliance with GDPR and HIPAA. This makes vcita’s software a great choice for businesses that provide any type of service, and handle all types of client data.
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Is scheduling software complicated to set up?
vcita’s appointment scheduling software can be easily and quickly set up with no prior knowledge of business software. With a few quick steps, you can set up your account and start accepting bookings immediately. We offer a step-by-step onboarding guide that will walk you through the process at your own pace. If you prefer, you can also speak to one of our friendly product specialists who can provide guidance at every step of the way.
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Will my clients need to install the scheduling software?
Your clients will not need to install any application and won’t be asked to create an account. They can simply schedule an appointment through your online scheduler. If a returning client schedules an appointment, vcita will recognize the client’s email and record that appointment in the client’s card in your CRM.
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How much does scheduling software cost?
vcita’s business management solution offers several packages that cover different business needs. Check our pricing page to find the package that works best for your business.
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How is vcita different than other appointment scheduling software providers?
vcita offers a full all-in-one business management solution that includes online scheduling, payment collection, client record management, email & SMS marketing, and more. Our goal is to provide you with all the tools you need under one roof, so you don’t need to spend time and money on multiple applications.