Accounts receivable is a term referring to the amount of money your clients owe you for the rendered services or goods and tracking overdue payments. The more time passes without the client paying, the older a receivable becomes.
Every business needs to keep a close eye on this information to collect payments and sustain itself in the long run. In this day and age, these businesses can track accounts receivable using software that automates and optimizes invoicing and collections, facilitating faster and simpler financial transactions between a business and its clients.
Thanks to its usefulness, accounts receivable software has become a necessary part of operations in any business, especially small businesses. It helps them easily navigate through large piles of client invoices, reduce the time spent on collecting payments, as well as minimize potential errors in the process. It also allows them to focus on building stronger relationships with clients.
What to look for in accounts receivable software?
To qualify as capable, an accounts receivable software product has to be able to:
- Manage various kinds of client transactions, including invoices and payments
- Record and process massive quantities of transactions quickly, efficiently, and with minimal human involvement
- Create reports on the status of payments, invoices, customer credit, and transaction history
- Link invoices and payments with sales orders and quotes to process correct amounts
- Facilitate workflows that are useful in defining rules and exceptions in accounts receivable processing
- Integrate with accounting software or modules
What about pricing?
Typically, the price range for accounts receivable software is between $10 and $250 per month. Some products even start as free. The pricing will usually depend on the number of users, clients, or invoices per month. It will also depend on whether you’re seeking a fully integrated accounting solution or a standalone product.
Best accounts receivable software
Let’s get a closer look at some of the best accounts receivable software and how they compare in various areas:
Price: vcita bases its pricing on team size, starting at $19/month for one team member under the annual subscription.
Features: vcita is a large business management platform that caters to various types of businesses. Thanks to its mobile and desktop app, it provides detailed control and overview from one single dashboard. It lets you send fully customizable estimates, invoices, and receipts to your clients who can then pay directly from the estimate or invoice in a single click. The platform supports Paypal and credit card processing, as well as payments via phone, website, Facebook page, or in person. Businesses can set up automatic payment reminders, track pending and overdue invoices, as well as create customized reports.
Free trial: There’s a 14-days free trial, no credit card required.
User reviews: vcita scores 4.6 on Trustpilot, with users praising its versatility, product range, ease of use, intuitive interface, customization options, customer support, and speed of service. Some of the less satisfied reviewers stated a lack of response as their pain point, although some may have just been the result of a misunderstanding or unexpected circumstances.
Price: upflow’s pricing starts at $99/month under the yearly subscription.
Features: upflow is a cloud-only automation solution for accounts receivable and payment processing. It connects to various billing systems (Quickbooks, Xero, Chargebee, Stripe Billing, Netsuite) and offers in-house collections, aging tracking, automated notices, client management, card payment processing, reporting, and cash flow analytics.
Free trial: You can try out the service without paying for 10 days.
User reviews: upflow doesn’t have a Trustpilot score yet, but on Capterra, it has 4.8 stars from 13 reviewers. Users are mostly happy with the time and money they saved since introducing upflow, as well as with the speed of response from the customer service. Some technical issues were noted but the company seems to be actively working on solving them.
Price: The pricing starts at $15.99/month if billed annually, which is designed for small businesses with one employee. This plan supports up to 100 monthly transactions and provides integration with one payment platform and one accounting company. For more serious power and for businesses with up to 10 employees, you’d need to cash out at least $31.99/month (under the annual subscription).
Features: Synder is a finance management solution that offers synchronization with online payment processors and automatic import of all historic and real-time transactions. It also includes taxes and sales reports, auto-tracking inventory, discounts and multi-currency transactions, and allows sending invoices and receiving online credit card payments.
Free trial: The free trial is not a traditional one that gives you a certain period to try out the service. Instead, Synder gives you 10 free trial syncs to test its app.
User reviews: Synder has 4.8 stars on Trustpilot with users mostly praising its customer support. Some did find the platform a bit complicated to set up and use, but thanks to the knowledgeable customer support, they managed to get around.
Price: Pricing starts at $3,690/year.
Features: Accounting Seed is a cloud-based accounting platform for businesses across any industry. Its features include invoicing, recurring/subscription billing, cash receipts, collections, deferred revenue, customized payment reminders, visibility of the entire accounting lifecycle (reporting/analytics and purchase order management), aging balances, and credit card payment processing.
Free trial: There’s no free trial, but you can schedule a demo.
User reviews: Accounting Seed has no Trustpilot reviews yet, but users have given their opinions on it on Software Advice, where the platform stands at 3.76 stars from 17 reviewers. They mostly liked the platform’s support service, simplicity, and functionality. However, some held grudges against its cash application, inability to send ACH payments out of the box, as well as the lack of integrations.
Price: The company starts its pricing at $11/month. The pricing depends on features.
Features: Xero is a web-based accounting solution for small businesses and accountants. Its offer includes payment reminders, payment notifications, reports of unpaid invoices, as well as payment processing via Stripe, GoCardless, and others. It also supports sending quotes, invoices, and accepting payments. Additional features include tracking of time, costs, and project profitability, customer history and contact details, online filing system, reporting, and more.
Free trial: Xero offers interested users a 30-day free trial to test out its platform.
User reviews: Xero has 4.2 stars on Trustpilot, with most of the praises directed at its customer support and ease of use. Some reviewers resented its software, average reporting capabilities, inability to set up 2FA, other technical issues, and poor value for money.
Price: BlackLine has provided no pricing details.
Features: BlackLine is a cloud-based solution for accounting and finance teams. It covers accounts receivable, order to cash, credit management, as well as AI-powered operational visibility and efficiency. Other features include automatic matching of customer payments to invoices, customer financial behavior analysis, tracking and measuring payment terms adherence, cash collected, outstanding balances, and automated DSO (Days Sales Outstanding) calculations.
Free trial: There’s no free trial on the table, but there’s a demo you can watch.
User reviews: BlackLine has 4.36 stars on Software Advice, with most reviewers applauding its versatility, customization options, and customer support. Others, however, weren’t as impressed, citing too many fields to fill, superfluous options, and a steep learning curve.
Price: The pricing starts at $30/user.
Features: NOLA is an all-in-one solution focusing on call centers. It offers birds-eye view analytics so you know what’s causing delays or issues in processing payments from invoices to accounting, sales orders, etc. It also supports automated billing and allows you to manage clients and payments, send SMS and email reminders, and track payment patterns.
Free trial: NOLA has a free trial.
User reviews: On Capterra, NOLA has a score of 4.8 stars (although only four users have given their opinions so far). The most compliments went to its pricing, versatile functionality (especially in terms of collections), and ease of use. That said, some criticism was there, as well, notably on account of its lack of video-conferencing support and lack of mobile support.
8. OSAS Traverse
Price: Traverse starts its pricing at $100/month.
Features: Traverse by Open Systems Inc. is a comprehensive solution offering financial, operations, and sales functionality. It tracks every aspect of your sales and receivables: reports, flexible data entry, online invoicing, as well as delivering invoices and statements via email or printed documents. It allows you to group, sort, filter, and modify the layout of the dashboard, supports multiple currencies, credit card payments, transaction lookup, sales taxes assessments, customized invoices, and more.
Free trial: It offers no free trial, but there’s a demo.
User reviews: Traverse has a score of 3.9 on Capterra. The positive reviews have focused on its customization capabilities, lots of features, ease of use, and customer support. On the other hand, some reviewers criticized the outdated user interface, lack of information in the demo, and reliance on humans to complete many of the operations.
Price: The platform starts as free (except for charging $1.25 per PayPal transaction when a client pays through a ZipBooks invoice), but more serious features are available starting at $15/month.
Features: ZipBooks is an accounting, invoicing, and time tracking solution for small businesses and accountants. Its services include tracking completed and outstanding payments, aging reports, smart feedback on which accounts are paying within a reasonable time frame and which you should probably give a more keen eye, as well as payment reminders to late payers, multi-currency support, customizable invoices, data import/export, and more.
Free trial: ZipBooks has a free trial and its service starts as free (except for the PayPal charges).
User reviews: ZipBooks has 4.5 stars on Capterra, with users praising its cost, automatic report creation, simplicity, customer support team, and customization options. Complaints have referred to it being very US-centric (e.g. users outside the US can’t connect their bank accounts to the system) and lacking certain features.
10. Workday Financial Management
Price: Workday has not provided its pricing.
Features: Workday is a holistic cloud-based platform for financial analysis, planning, and execution across different areas. Its Financial Management product allows users to manage collections, billing, contracts, accounting, and analytics from a single system, automate bank account management and reconciliation, and keep track of client history. It supports data import/export, project management, and tax management (among many other things).
Free trial: It doesn’t have a free trial, but there’s a demo video.
User reviews: Workday’s score on Software Advice is 4.33 stars. Among its advantages, the reviewers have listed the payment tracking feature, robust software, the existence of a mobile app, and integrations with other Workday products. Criticism has generally focused on the steep learning curve, Workday-specific unfamiliar jargon, and less-than-ideal user interface (although some loved it).